Mission Peak : Filing a Tour Permit

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  • Filing a Tour Permit

    Effective March 1, 2011, what are currently known as local and national tour permits will be superseded by what will be called the tour plan. *The online tour permit system will be suspended. This update is the accumulation of work by a cross-functional team of volunteers and staff including the Health and Safety Support Committee, Council Solutions, Outdoor Program Group, and Risk Management Advisory Panels.

    Here is the definition of the tour plan in the Language of Scouting: "Units complete this form when planning for local, national, or international adventure. The plan helps ensure the unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure."

    The plan is available: http://www.scouting.org/filestore/pdf/680-014_fillable.pdf

    What is different?

    1. The council is the reviewer of all tour plans; there is no regional review required.
    2. The tour plan consists of a tour planning worksheet to be completed by the unit/contingent. It is retained by the council and a tour plan is returned to the unit after processing.
    3. It's on standard 8.5 x 11-inch paper!
    4. There is a 21-day advance notice requested for units to submit the plan for your review.
    5. A single point of contact (not on the tour) for council use is included.
    6. Defined reasons/times when a tour plan must be submitted for council review:
      1. Trips of 500 miles or more
      2. Trips outside of council borders not to a council-owned property
      3. Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, or regionally sponsored event
      4. When conducting the following activities outside of council or district events:
        • Aquatics activities (swimming, boating, floating, scuba, etc.)
        • Climbing and rappelling
        • Orientation flights (process flying plan)
        • Shooting sports
        • Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.)
      5. At a council's request (allows council to add review times based on local needs)
    7. There is an updated Pledge of Performance.

    What has not changed?
    Requirements for qualified supervision, training, insurance, etc., remain unchanged-for example, CPR and Wilderness First Aid requirements for high-adventure camps.

    Hyperlink the tour plan, http://www.scouting.org/filestore/pdf/680-014_fillable.pdf, and the FAQ page, http://www.scouting.org/scoutsource/HealthandSafety/TourPlanFAQ.aspx.

    SFBAC Specifics

    • SFBAC units may use on-line permitting! Applications may also be sent by fax or mail.
    • Tour Permits are not needed for trips within the San Francisco Bay Area Council boundaries and not needed for trips to our three SFBAC camps, Wente Scout Reservation, Camp Royaneh, and Rancho Los Mochos.
    • Units are advised to still follow appropriate trip guidelines to be sure they have a safe trip. Those attending areas which require a tour permit to enter (such as East Bay Regional Parks) will still need to obtain a tour permit in order to enter or to receive their park permits.
    • This change applies ONLY to SFBAC units. Units from other councils need to check with their council for their council guidelines.
    • It is my understanding the East Bay Scout Shop will take the Leader's word for Trail Trekkers and Rim Rovers since the Tour Permit is no longer required for many of the hikes and trips our units take.
    • Not Withstanding the above, particularly with the SFBAC allowance of online tour permitting, you are still advised to comply with national guidelines on tours. Particularly - reminder to check for:
      • insurance for drivers
      • appropriate training for tour leaders
      • guidance to drivers for minimizing risk
      • guide to safe scouting